Finance And Operation Manager

• Facilitates and manages the financing of procurement processes of the Programme, staff remunerations, etc, and Manages all financial records for the Project.
• Will act as the dedicated financial and Operation Focal Person for the Programme.
• Provide a financial status report of the Programme and manage the budget of the Programme to ensure proper spending on each line of the budget in order to avoid overspending of the budget using the financial tools available.
• Develop a financial report at the end of the Project/ fiscal year for donor reporting.
  

• Facilitates and manages the financing of procurement processes of the Programme, staff remunerations, etc, and Manages all financial records for the Project.
• Will act as the dedicated financial and Operation Focal Person for the Programme.
• Provide a financial status report of the Programme and manage the budget of the Programme to ensure proper spending on each line of the budget in order to avoid overspending of the budget using the financial tools available.
• Develop a financial report at the end of the Project/ fiscal year for donor reporting.
  

Financial Systems and Procedures:

• Leads in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with LPF’s finance Policy and good accounting practices.
• Ensure that all financial transactions are fully supported and that they are all captured in the cashbooks and QuickBooks accounting system on a daily basis; make sure that regular backups are taken and stored off-site.
• Maintain and ensure the integrity of LPF’s computerized accounting systems.

Financial Records and Transactions:

• Carry out sensibility and control checking before and after posting transactions into the QuickBooks software.

Financial Reports:

• Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to the office
• Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis and ensuring that year-end accounting procedure are met consistently and that any discrepancies are reported to the Executive Director.

Financial and System Controls:

• Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts.
• Ensure the effective and efficient use of all LPFs resources in order to keep costs low and ensure the security of staff.
• Ensure payroll is completed on time and accurately, with robust controls in place.

Financial Planning and Reporting:

• Provide support in preparing proposal budget and review processes, ensuring all staffing and office shared cost is budgeted.
• Coordinate and train field offices finance and non-finance staff to budget accurately their operational costs and provide their budgets timely for consolidation.
• Ensure accurate and timely submission of awards financial reports as per donor requirements.

Audit Function:

• Support the organization on annual statutory audits and the financial component of donor audits. Key focus on proactive financial controls, management and supporting documentation in order to ensure 0 disallowances.
• Keep track of donor specific audit requirements.
• Lead in managing project audit process with External Auditors ensuring smooth audit and provide all documents required by Auditors as and when needed
• Ensure proper soft and hard archiving system is in place in finance as per LPFs policies and procedures.
• Participate in Audit Entry and Exit meetings and ensure recommendations have implemented before the next audit.