QualificationsMinimum Required Education & Experience, Skills and Abilities:
- High School Diploma required. BA / B.Sc Degree desired.
- At least 3 years of prior work experience (2+ years general work experience and including at least 1.5 years of specific experience related to the position required).
- Entry level Spoken and Written English is required. Medium level Spoken and Written English is highly desired, Entry level required.
- Excellent communication and interpersonal skills.
- Excellent record keeping and documentation skills.
- Proficiency with MS Office Suite including Excel and Word.
- Strong organizational and multitasking skills.
- Detail-oriented with a focus on accuracy.
Job Description
- The Program Assistant (PA) works under close supervision performing entry level day-to-day work tasks within the project, which may include project backstopping support.
- This position provides regular, routine, and day-to-day support to the State Advisor and the Program unit as required.
- The Program Assistant executes administrative activities and implements project-related decisions and may support senior technical staff.
Essential Duties
Project Management:
- The Program Assistant provides consistent and timely support to project teams during the planning and implementation of project activities.
- She / He may also be required to provide support to field activities while ensuring compliance with client and Creative’s administrative, financial, procurement and operational procedures.
Record Keeping and Reporting:
- The Program Assistant helps in preparation of activity budgets, expenditure tracking and retirements, payments and other forms of logistic support to the Program unit.
- She / He provides secretarial services to the Program Unit that include recording minutes and proceedings of activities and developing high quality reports.
Primary Duties
- Performs daily technical, financial and administrative backstopping tasks for the field project team.
- Processes project invoices and ensures proper documentation and transaction compliance.
- Assists in developing and monitoring consultant agreements, including coordinating travel arrangements and facilitating payments.
- Develops working knowledge of company’s administrative processes, financial systems, and operating procedures, including Creative's project management systems.
- Conducts supplementary research in support of project activities.
- Supports a variety of routine practice area activities, as requested.
- Any other duties as may be assigned.
