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Duplo

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Country / Region

Africa
Kenya
Uganda

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Executive Assistant To a Public Service Appointee

Closing: May 30, 2024

13 days remaining

Published: May 16, 2024 (1 day ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Qualifications

  • Bachelor’s Degree in Public Administration, Political Science, Business Administration, or a related field. A Master’s degree or higher is an added advantage
  • Minimum of 5 years of experience in a government, executive, or senior administrative role with proven leadership and management experience.
  • Previous experience working as an Executive Assistant,Special Adviser, Chief of Staff, SeniorExecutive Assistant to a governmentofficial or top executive
  • Strong leadership and decision-making skills.
  • Excellent organizational, time management, and project management skills.
  • Outstanding communication (written and verbal) and interpersonal skills.
  • Proficient in the use of office software and project management tools.
  • Strong capability in using IT software and tools relevant to office and project management.
  • Strong ethical standards and integrity.
  • High level of discretion and professional judgment.
  • Excellent interpersonal skills and the ability to work well with diverse teams.
  • Resilient and adaptable in a dynamic environment.
  • Ability to work under pressure and adapt to dynamic environments.
Responsibilities

Qualifications

  • Bachelor’s Degree in Public Administration, Political Science, Business Administration, or a related field. A Master’s degree or higher is an added advantage
  • Minimum of 5 years of experience in a government, executive, or senior administrative role with proven leadership and management experience.
  • Previous experience working as an Executive Assistant,Special Adviser, Chief of Staff, SeniorExecutive Assistant to a governmentofficial or top executive
  • Strong leadership and decision-making skills.
  • Excellent organizational, time management, and project management skills.
  • Outstanding communication (written and verbal) and interpersonal skills.
  • Proficient in the use of office software and project management tools.
  • Strong capability in using IT software and tools relevant to office and project management.
  • Strong ethical standards and integrity.
  • High level of discretion and professional judgment.
  • Excellent interpersonal skills and the ability to work well with diverse teams.
  • Resilient and adaptable in a dynamic environment.
  • Ability to work under pressure and adapt to dynamic environments.


  • Strategic Management: Assist the Public Service Appointee in developing and implementing strategic plans and initiatives that align with priorities.
  • Operational Coordination: Oversee the daily operations of the Office, ensuring that all tasks are completed efficiently and to a high standard. Manage scheduling, correspondence, and Staffing issues to optimize workflow.
  • Communication: Act as a primary point of contact between the Special Assistant’s office and other stakeholders, including other offices within the executive branch, external organizations, and the public.
  • Advisory Role: Provide informed advice to the Public Service Appointee on various topics relevant to the office's objectives. Ensure the Public Service Appointee is well-prepared for meetings, briefings, and public appearances.
  • Project Management: Coordinate major projects and initiatives, ensuring they are completed on time and within budget.
  • Reporting and Documentation: Prepare and present reports on the status of initiatives and other matters of importance to the Public Service Appointee.
  • Public Relations and Visibility: Develop and oversee the implementation of a communications strategy to enhance the public visibility of the office’s initiatives. Manage media relations and coordinate with the communications team for public announcements and press releases.
  • Strategic Partnerships: Identify and engage with potential business and partnership opportunities to advance the office’s public health goals. Facilitate negotiations and meetings with external partners and stakeholders.
  • Resourcefulness: Demonstrate proactive problem-solving skills, especially in high- pressure or complex situations.
  • Schedule Management: Organize and prioritize the Public Service Appointee’s calendar to ensure optimal time allocation for critical meetings, public engagements, and strategic planning sessions.
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